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1. Operators of equipment which is required to be checked for leaks pursuant to Article 5(1) shall establish and keep records for each piece of such equipment, specifying the following information:

(a) the quantity and type of gases contained in the equipment, indicating separately, if applicable, the quantity added during installation;

(b) the quantities of gases added during maintenance or servicing or due to leakage, including the date of such addition;

(c) the quantity of gases recovered;

(d) where gases have been added, the quantity and type of those gases and whether they have been recycled or reclaimed, and the name and address in the Union of the recycling or reclamation facility and, where applicable, the certificate number;

(e) the identity of the undertaking which installed, serviced, maintained and, where applicable, recovered, repaired, checked for leaks or decommissioned the equipment, including, where applicable, the number of its certificate and where the undertaking responsible for carrying out those operations is a legal person, both the identifying details of the undertaking and of the natural person performing the operations;

(f) the dates and results of the checks carried out under Article 5(1), as well as the dates and results of any leak repairs;

(g) if the equipment was decommissioned, the measures taken to recover and dispose of the gases.

2. Unless the records referred to in paragraph 1 are stored in a database set up by the competent authorities of the Member States, the following rules apply:

(a) the operators referred to in paragraph 1 shall keep the records referred to in that paragraph for at least 5 years;

(b) undertakings carrying out the activities referred to in paragraph 1, point (e), for operators shall keep copies of the records referred to in paragraph 1 for at least 5 years. The records referred to in paragraph 1 shall be made available, upon request, to the competent authority of the Member State concerned or to the Commission.

3. For the purposes of Article 11(6), undertakings supplying fluorinated greenhouse gases listed in Annex I or in Section 1 of Annex II, shall establish records of relevant information on the purchasers of those fluorinated greenhouse gases that includes the following details:

(a) the certificate number of each purchaser;

(b) the respective quantities of the gases purchased.

The undertakings supplying the gases shall keep the records for at least 5 years and make those records available, upon request, to the competent authority of the Member State concerned or to the Commission.

4. For the purpose of Article 11(7), the undertakings which sell non-hermetically sealed equipment charged with fluorinated greenhouse gases listed in Annex I and in Section 1 of Annex II shall keep records of the equipment sold and of the certified undertakings that will carry out the installation. The undertakings selling the equipment referred to in Article 11(7) shall keep the records for a period of at least 5 years and shall make those records available, upon request, to the competent authority of the Member State concerned.

5. Undertakings that produce, including as by-product, place on the market, supply or receive substances listed in Section 1 of Annex I intended for exempted uses referred to in Article 16(2), shall keep records containing at least the following information, as applicable:

(a) name of the substance or mixture containing such substance;

(b) quantity produced, imported, exported, reclaimed or destroyed during the given calendar year;

(c) quantity supplied and received during the given calendar year, per individual supplier or receiver;

(d) names and contact details of the suppliers or receivers;

(e) quantity used, during the given calendar year and specifying the actual use; and (f) quantity stored on 1 January and 31 December of the given calendar year. The undertakings shall keep the records referred to in the first subparagraph for at least 5 years after production, placing on the market, supply or receipt, and shall make them available, upon request, to the competent authorities of the Member State concerned or to the Commission. Those competent authorities and the Commission shall ensure the confidentiality of information contained in those records.

6. The Commission may, by means of an implementing act, determine the format of the records referred to in paragraphs 1, 3, 4 and 5 and specify how they should be established and kept. That implementing act shall be adopted in accordance with the examination procedure referred to in Article 34(2).