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Certifying agencies shall maintain records of all Certificates of Origin in Form O which they issue for a period of not less than four years. Such records shall be made available to the Executive Director on request.

12. Each exporting member shall furnish to the Executive Director any information he may request in connection with exports of coffee covered by Certificates of Origin in Form O including port records and customs records. The Executive Director may establish a procedure for the inspection of such information. Rule 6 RESPONSIBILITIES OF EXPORTERS IN EXPORTING MEMBER COUNTRIES 1. The responsibility for ensuring the proper use of Certificates of Origin rests with exporting members. 2.

Each exporting member shall be responsible for requiring exporters to seek the cooperation of buyers in ensuring that the original of each Certificate of Origin in Form O covering a parcel of coffee imported into a member country is presented to the customs service of the importing country and that the original of each Certificate of Origin in Form O covering a parcel of coffee the destination of which was changed to a non-member country is forwarded immediately to the Organization by the trader selling the coffee to the non-member country marked ‘withdrawn, destination changed to ... (name of non-member country)’. Rule 7 EXPORTS OF COFFEE TO NON-MEMBERS 1. Subject to the exceptions described in paragraph 10 of this Rule every export of coffee from any member to any non-member shall be covered by a valid Certificate of Origin in Form X completed and issued in accordance with these Rules.

2. All bags or other containers shall bear an ICO identification mark in accordance with the provisions of. Rule 4. 3.

Producing Members shall ensure that all bags or other containers in shipments destined directly or indirectly to non-members are clearly marked ‘NON-MEMBER’ in bold red lettering.

4. The original and the first copy of each Certificate of Origin in Form X shall bear the cachet of the customs service of the issuing member. This shall be applied by the customs service when it is satisfied that export is about to take place. Originals of Certificates of Origin in Form X shall be withdrawn and, together with the first copy of each Certificate and a copy of the relevant bill of lading, shall be sent by the safest and quickest possible means to the Organization by the issuing member as soon as possible and in any case within 21 days of the date of shipment. If a parcel of coffee moves overland to its destination, instead of a bill of lading a copy of the relevant way-bill or other equivalent document shall accompany the original and first copy of the Certificate of Origin in Form X forwarded to the Organization. 5.

Notwithstanding the provisions of paragraphs 1 and 4 of this Rule, if the maritime port of shipment is not in the country of origin of the coffee and the member finds that it is impracticable to issue completed Certificates of Origin in Form X prior to export from origin, the member may make arrangements for the necessary Certificates of Origin in Form X to be issued, either partially or wholly, by an agency located in the maritime port of shipment and for completed first copies of Certificates and the relevant bills of lading to be forwarded to the Organization. All such arrangements shall be agreed between the member and the Executive Director.

9. The ICO identification mark and the reference number of the Certificate of Origin (composed of the country code, port code and serial number) shall, except as otherwise agreed between a member and the Executive Director, be included on the invoice and /or the bill(s) of lading.

10. Certificates of Origin in Form X need not be issued to cover:

(a) small quantities of coffee for direct consumption as stores on ships, aircraft and other international commercial carriers; and (b)

samples and parcels up to a maximum net weight of 60 kilograms of green coffee or the equivalent thereof namely:

(i) 120 kilograms of dried coffee cherry; or (ii) 75 kilograms of parchment coffee; or (iii) 50,4 kilograms of roasted coffee; or (iv) 23 kilograms of soluble or liquid coffee.

11. Certifying agencies shall maintain records of all Certificates of Origin in Form X which they issue for a period of not less than four years. Such records shall be made available to the Executive Director on request.

12. Each exporting member shall furnish to the Executive Director any information he may request in connection with exports of coffee covered by Certificates of Origin in Form X including port records and customs records. The Executive Director may establish a procedure for the inspection of such information. Rule 8 COFFEE IMPORTED BY MEMBERS OR PLACED UNDER CUSTOMS CONTROL 1.

On the day on which quotas are suspended exporting members shall cease to validate Certificates of Origin in Form O with coffee export stamps. Within 30 days of the date of the suspension of quotas certifying agencies shall return unused coffee export stamps to the agent appointed by the Executive Director to hold such stamps and shall advise the Executive Director of the value and denominations of the stamps returned to the agent. If no agent has been appointed the certifying agency shall return unused stamps direct to the Executive Director. Within 45 days of the date of the suspension of quotas the agent shall forward to the Executive Director a final account on the stamps received and issued during the coffee year. The agent shall retain all unused stamps pending the receipt of instructions from the Executive Director on their disposal. Rule 10 RETURN OF UNUSED COFFEE TRANSIT STAMPS (T AND NT)

Within 30 days of the date of the suspension of quotas certifying agencies shall return all unused transit stamps (T and NT) to the agent appointed to receive such stamps. Within 45 days of the date of the suspension of quotas the agent shall report to the Executive Director on the transit stamps (T and NT) received and issued during the coffee year. The agent shall retain all unused transit stamps (T and NT) pending the receipt of instructions from the Executive Director on their disposal. Rule 11 APPLICATION AND SUSPENSION Unless elsewhere provided for or otherwise deferred by resolution of the International Coffee Council, these Rules shall be applied on the date on which quotas are suspended and shall cease to be applied on the date on which quotas are reintroduced. Thereafter, unless the Council decides otherwise, they shall be applied again on the date on which quotas are suspended and shall cease to be applied on the date on which quotas are reintroduced. Rule 12 TRANSITIONAL ARRANGEMENTS 1.

Whenever quotas are suspended, each importing Member shall continue to collect and verify all Certificates issued in accordance with the Rules for the Application of a System of Certificates of Origin when quotas are in effect to cover coffee exported prior to the date of suspension.

2. Certificates collected under the provisions of paragraph 1 of this Rule shall be dealt with in the manner described in Rule 8. Rule 13 IMPLEMENTATION The Executive Director shall have the responsibility for taking such action as he considers necessary to ensure the effective implementation of the measures relating to Certificates of Origin provided for in the Agreement and in these Rules. Rule 14 AMENDMENTS The Executive Board shall keep these Rules under review and may make such amendments to them as it considers desirable. Rule 15 COMPLIANCE If after the entry into effect of these Rules an exporting member issues Certificates of Origin in Form O purporting to cover exports to importing member countries and it is established that the Certificates cover coffee not produced by that member, the Council may deduct a corresponding amount from the first annual quota established for that member.

CERTIFICATE OF ORIGIN IN FORM O ANNEX 1 A MEASUREMENTS OF CERTIFICATE OF ORIGIN IN FORM O ANNEX 1 B General guidance for completion of Certificate of Origin in Form O CERTIFICATE OF ORIGIN FOR EXPORTS TO MEMBERS PART A To be completed by the certifying agency and the customs service of the issuing member 1. Leave blank.

2. The reference number shall include the code number of the member issuing the Certificate (see Annex 3 to these Rules) and the code number of the port or inland point of export (two digits to be supplied by the member). This prefix of up to five digits shall be followed by the serial number of the Certificate (each certifying agency shall ensure that the numbering of the Certificates of Origin in Form O which it issues shall begin at ‘1’ on 1 October each year and shall proceed consecutively until 30 September the following year).

3. Enter the name of the country in which the coffee was produced.

4. Enter the name of the country of destination. 5.

Enter the name of the vessel on board which the coffee is to be shipped. If the coffee is not to be forwarded by ship, enter appropriate information concerning form of transport, for example, lorry, lighter, rail.

6. Enter the name of the port or other place at which the coffee is to be loaded and the name of any port or point in transit at which the coffee will be unloaded before reforwarding to the destination shown on the Certificate. If the coffee is proceeding direct to its destination enter the word ‘direct’.

7. Enter the date on which the coffee is to be shipped.

8. Leave blank (for use by the International Coffee Organization).

9. Enter the name of the port or other place to which the coffee is destined.

10. The bags or containers in each parcel of coffee covered by a single Certificate of Origin shall bear a unique ICO indentification mark, printed inside a box or stamped on a metal strip affixed to the bags or other containers. Enter the ICO identification mark and any additional shipping marks or other identification in the spaces provided. Note: