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1. The Steering Board shall establish its own rules of procedure on the basis of a proposal by the Chair within three months of its first meeting. The rules of procedure shall set out the details of the voting arrangements. The rules of procedure shall include, in particular, the conditions for a member to act on behalf of another member as well as any quorum requirements.

2. Considering the priorities of the Union in the area of immigration and within the scope of the tasks of immigration liaison officers as defined in this Regulation and in accordance with Article 1(2), the Steering Board shall carry out the following activities based on a comprehensive situational picture and on analyses provided by the relevant Union agencies:

(a) establish priorities and plan activities by adopting a biennial work programme indicating the resources needed to support that work;

(b) regularly review the implementation of its activities with a view to proposing amendments to the biennial work programme as appropriate, and as regards the appointment of network facilitators and progress made by networks of immigration liaison officers in their cooperation with competent authorities in third countries;

(c) adopt the biennial activity report, including the overview referred to in the second subparagraph of Article 4(1), to be prepared by the Chair of the Steering Board, (d) update the list of deployments of immigration liaison officers ahead of each Steering Board meeting;

(e) identify deployment gaps and outline possibilities for the deployment of immigration liaison officers. The Steering Board shall transmit the documents referred to in points (a) and (c) of the first subparagraph of this paragraph to the European Parliament.

3. Considering the operational needs of the Union in the area of immigration and within the scope of the tasks of immigration liaison officers as defined in this Regulation and in accordance with Article 1(2), the Steering Board shall carry out the following activities:

(a) agree on ad hoc actions by networks of immigration liaison officers;

(b) monitor the availability of information between immigration liaison officers and Union agencies, and make recommendations for necessary actions where required;

(c) support the development of the capabilities of immigration liaison officers, including through developing supplementary and non-compulsory common core curricula, pre-deployment training, guidelines on observing fundamental rights in their activities with a particular focus on vulnerable persons, and the organisation of joint seminars on subjects as referred to in Article 3(4), taking into account training tools developed by the relevant Union agencies or other international organisations;

(d) ensure that information is exchanged through the secure web-based information exchange platform as provided for in Article 9.

4. For the execution of the activities referred to in paragraphs 2 and 3, Member States may receive Union financial support in accordance with Regulation (EU) No 515/2014.