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1. By 1 January 2023, eu-LISA’s Management Board shall establish a permanent e-CODEX Programme Management Board. The e-CODEX Programme Management Board shall:

(a) advise eu-LISA’s Management Board on the long-term sustainability of the e-CODEX system, in particular during the handover and takeover process referred to in Article 10, with regard to the prioritisation of activities, and other strategic commitments;

(b) ensure the adequate management of the e-CODEX system; and (c) monitor respect for the principle of the independence of the judiciary and prompt preventive or corrective action, where necessary. The e-CODEX Programme Management Board shall not have a mandate to represent the members of eu-LISA’s Management Board.

2. The e-CODEX Programme Management Board shall be composed of the following ten members:

(a) the chairperson of the e-CODEX Advisory Group referred to in Article 12;

(b) eight members appointed by eu-LISA’s Management Board; and (c) one member appointed by the Commission. Each member of the e-CODEX Programme Management Board shall have an alternate. eu-LISA’s Management Board shall ensure that the members of the e-CODEX Programme Management Board and the alternates which it appoints have the necessary experience, including in the field of justice, and expertise regarding the performance of their tasks.

3. The term of office of the members of the e-CODEX Programme Management Board and their alternates shall be four years and shall be renewable.

4. eu-LISA shall participate in the work of the e-CODEX Programme Management Board. To that end, one representative of eu-LISA shall attend the meetings of the e-CODEX Programme Management Board in order to report on work regarding the e-CODEX system and on any other related work and activities.

5. The e-CODEX Programme Management Board shall meet at least once every six months and more often when necessary. The e-CODEX Programme Management Board shall submit written reports regularly, and at least after every meeting, to eu-LISA’s Management Board on the status and progress of the e-CODEX system.

6. The e-CODEX Programme Management Board shall establish its rules of procedure, which shall include, in particular, rules on:

(a) the choice of the chairperson and of the deputy chairperson and their terms of office;

(b) meeting venues;

(c) the preparation of meetings;

(d) the admission of stakeholders and experts to meetings, including members of the judiciary, legal practitioners, and professional organisations which are affected by, use, or participate in the e-CODEX system;

(e) communication plans ensuring that members of eu-LISA’s Management Board who are not members of the e-CODEX Programme Management Board are kept fully informed of the work of the e-CODEX Programme Management Board.

7. Article 21(1) of Regulation (EU) 2018/1726 shall apply mutatis mutandis as regards the chairperson and the deputy chairperson of the e-CODEX Programme Management Board.

8. All travel and subsistence expenses incurred by the members of the e-CODEX Programme Management Board and their alternates shall be reasonable and proportionate and be paid by eu-LISA in accordance with its rules of procedure.

9. eu-LISA shall provide the secretariat for the e-CODEX Programme Management Board.