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RULES FOR THE APPLICATION OF A SYSTEM OF CERTIFICATES OF ORIGIN WHEN QUOTAS ARE SUSPENDED Rule 1 DEFINITIONS For the purposes of these Rules: Valid Certificate of Origin in Form O for exports to member countries means a Certificate of Origin in Form O prescribed in Annex 1, issued in accordance with these Rules by a certifying agency of the producing member country from which the coffee described therein has been exported provided that:

(a) the destination shown on the Certificate is a member country;

(b) the Certificate is marked ‘ORIGINAL’ and bears the cachet of the customs service of the producing member country from which the coffee described in the Certificate has been exported;

(c) the Certificate shall be valid to cover only the coffee described therein at the time it was issued; and (d) the Certificate has not previously been completed in Part B nor declared invalid by the Organization.

Valid certificate of Origin in Form X for exports to non-member countries means a Certificate of Origin in Form X prescribed in Annex 2, issued in accordance with these Rules by a certifying agency of the producing member from which the coffee described therein has been exported, provided that:

(a) the Certificate is marked ‘ORIGINAL’ and bears the cachet of the customs service of the producing member country from which the coffee described in the Certificate has been exported;

(b) the Certificate shall be valid to cover only the coffee described therein at the time it was issued. Export of coffee means any coffee which leaves the customs territory of the country in which the coffee is grown. Import of coffee means any coffee which enters into the customs territory of any country or customs union and is released by the customs and, if necessary, by other competent authorities so that the coffee has been fully cleared for processing and /or domestic consumption. Coffee under customs control means coffee which cannot be moved outside the area of jurisdiction of the customs service without its consent.

Customs service means the customs authority of a member or the authority designated by the member for that purpose and accepted by the Executive Director. The cachet of the customs service means a customs stamp, preferably embossed, which is accompanied by the signature or equivalent of the officer responsible for its use together with the date of its use. Certifying agency means an agency approved under the provisions of Article 43 (1), (2) and (5) of the International Coffee Agreement 1983 to administer and perform the functions specified in paragraphs 1 and 2 of that Article. Rule 2 TYPES OF CERTIFICATES AND SPECIFICATIONS FOR PRINTING Certificates of Origin 1. Certificates of Origin for exports to Members shall be printed in Form O prescribed in Annex 1 and shall be completed and issued in accordance with these Rules. General guidance on the completion of such Certificates is contained in Annex 1 B.

2. Certificates of Origin for exports to non-members shall be printed in Form X prescribed in Annex 2 and shall be completed and issued in accordance with these Rules. General guidance on the completion of such Certificates is contained in Annex 2 B. 3.

Notwithstanding the provisions of paragraphs 1 and 2 of this Rule, box 10 of the Certificate of Origin in Form O and box 11 of the Certificate of Origin in Form X may be modified to allow a maximum of five International Coffee Organization identification marks to be entered therein: EXAMPLE: Certificate of Origin in Form O Specifications for printing Certificates 4. Certificates shall be of ISO size A4 (210 × 297 mm: 81/3 × 11 2/3 in) with a maximum tolerance of ± 2 mm (1/6 in).

5. Certificates shall be issued in an original and at least two copies. Certifying agencies may issue as many additional copies for internal use as may be found convenient or necessary.

6. For the originals of Certificates white paper of chemical pulp, weighing not less than 70 g/m2 shall be used. Each original shall be clearly marked ‘ORIGINAL’.

7. The first copy of Certificates of Origin in Forms O and X shall be clearly marked ‘FIRST COPY — for use by ICO London’ and shall be printed on green paper. 8.

Each additional copy, which shall be of a colour other than green, shall be clearly marked ‘COPY — for internal use only’ and may contain such additional instructions as considered desirable by the agency issuing the Certificate.

9. Except as otherwise agreed between a member and the Executive Director, each member shall be responsible for printing the Certificates it uses in the manner prescribed in Annexes 1 and 2. To ensure that all Certificates are printed to a uniform standard, the measurements to be used by printers are shown in Annexes 1-A and 2-A.

10. On the first and subsequent copies of Certificates, the space allocated to Part B on the forms of Certificates prescribed in Annexes 1 and 2 may be left blank or may be used by the member concerned for information required by it or by the Organization for statistical or other purposes.

11. Certificates may be printed in two languages, one of which, except as otherwise agreed between a member and the Executive Director, must be English. When more than one language is used, the second language shall be printed if possible in italics. Rule 3 PERIOD OF VALIDITY OF CERTIFICATES OF ORIGIN

Certificates of Origin in Form O and Form X shall have no specified period of validity. Rule 4 MARKING OF BAGS AND OTHER CONTAINERS FOR EXPORT Every export of coffee shall be allocated an International Coffee Organization identification mark which shall be unique to the parcel of coffee concerned. The identification mark shall be printed inside a box on all the bags or other containers or stamped on a metal strip affixed to the bags or other containers, and shall be shown on the relevant Certificate of Origin. It shall be composed of the country code number of the member (up to three digits to be allocated by the Organization), the code number of the grower or exporter (up to four digits to be allocated by the member to each grower or exporter) and the serial number of the parcel of coffee (up to four digits to be supplied by the grower or exporter for each parcel he exports, beginning with the number ‘1’ for the first parcel exported on or after 1 October each year and proceeding in sequence to 30 September the following year). EXAMPLE: 27 (Country code) 1 (Exporter's or grower's code) 17 (Parcel number)

To permit mechanical processing by the Organization it is essential that the identification mark should not in any circumstances be composed of more than eleven digits. Rule 5 EXPORTS OF COFFEE TO MEMBERS 1. Subject to the exceptions described in paragraph 10 of this Rule, every export of coffee from any member to any other member shall be covered by a valid Certificate of Origin in Form O completed and issued in accordance with these Rules.

2. All bags or other containers shall bear an ICO identification mark in accordance with the provisions of Rule 4.

3. The original and the first copy of each Certificate of Origin in Form O shall bear the cachet of the customs service of the issuing member. This shall be applied by the customs service when it is satisfied that export is about to take place. 4.

The original of each Certificate of Origin in Form O shall be given to the exporter or his agent to accompany the shipping documents. The ICO identification mark and the reference number of the Certificate of Origin (composed of the country code, port code and serial number) shall, except as otherwise agreed between a member and the Executive Director, be included on the invoice and/or the bill(s) of lading.

5. The first copy of each Certificate of Origin in Form O together with a copy of the relevant bill of lading shall be forwarded by the safest and quickest possible means to the Organization by the issuing member as soon as possible and in any case within 21 days of the date of shipment. If a parcel of coffee moves overland to its destination, instead of a bill of lading a copy of the relevant way-bill or other equivalent document shall accompany the first copy of the Certificate of Origin in Form O forwarded to the Organization. 6.

First copies of Certificates of Origin in Form O and bills of lading or equivalent documents forwarded to the Organization under the provisions of paragraph 5 of this Rule shall be sent in securely packed batches of not more than 50 sets. Each batch shall contain only documents issued to cover exports made in the same month.

7. Each batch of Certificates and bills of lading or equivalent documents shall be accompanied by a covering note listing the reference number of each document enclosed therewith and the net quantity of coffee covered by each document. Each batch of documents and the accompanying covering note shall bear a serial number. A copy of the covering note shall be forwarded simultaneously to the Organization under separate cover.

8. Except as otherwise agreed between a member and the Executive Director, the Executive Director shall acknowledge receipt of each batch of documents by stamping and returning the covering note. 9.

Notwithstanding the provisions of paragraphs 1 and 3 of this Rule, if the maritime port of shipment is not in the country of origin of the coffee and the member finds that it is impracticable to issue completed Certificates of Origin in Form O prior to export from origin, the member may make arrangements for the necessary Certificates of Origin in Form O to be issued, either partially or wholly, by an agency located in the maritime port of shipment and for completed first copies of Certificates and the relevant bills of lading to be forwarded to the Organization. All such arrangements shall be agreed between the member and the Executive Director.

10. Certificates of Origin in Form O need not be issued to cover:

(a) small quantities of coffee for direct consumption as stores on ships, aircraft and other international commercial carriers; and (b) samples and parcels up to a maximum net weight of 60 kilograms of green coffee or the equivalent thereof namely:

(i) 120 kilograms of dried coffee cherry; or (ii) 75 kilograms of parchment coffee; or (iii) 50,4 kilograms of roasted coffee; or (iv) 23 kilograms of soluble or liquid coffee. 11.